Paralegal ( Healthcare Industry)

JOB DESCRIPTION

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE: Paralegal

JOB OVERVIEW: The Paralegal provides comprehensive legal and administrative support to the General Counsel at Valley Medical Center (VMC). This position is responsible for coordinating a wide range of legal functions including contract management, regulatory compliance, litigation support, and policy development. The Paralegal plays a critical role in ensuring the organization's legal operations are efficient, organized, and aligned with healthcare regulations and organizational priorities. This position collaborates closely with and acts as a liaison to internal departments such as compliance, privacy, risk management, human resources, and executive leadership to support legal initiatives and mitigate organizational risk.

DEPARTMENT: Legal

WORK HOURS: Monday - Friday, 8:00a - 4:30p; hours may vary as required to fulfill responsibilities and meet department needs.

REPORTS TO: General Counsel

PREREQUISITES:

• Associate's degree in Paralegal Studies, Legal Studies, or related field required. Two (2) years of relevant and applicable experience may substitute for the degree requirement.

• Notary license required to obtain within 90 days of hire.

• Minimum of three (3) years of paralegal or equivalent experience required, preferably in healthcare, hospital, or corporate legal environment.

• Paralegal certification (e.g., NALA or equivalent) preferred.

• Experience supporting attorneys in contract review, litigation, or regulatory compliance matters preferred.

• Experience drafting, reviewing, and managing contracts and legal documents preferred. Proficient use of Microsoft Office suite products required.

• Familiarity with SharePoint preferred.

QUALIFICATIONS:

• Proficient knowledge of legal and medical terminology, legal forms and documents, and business and legal letter writing practices.

• Working knowledge of public record laws and regulations.

• Proven ability to plan, anticipate, and initiate legal and office tasks/routines independently with appropriate judgement and within set parameters.

• Understand and follow written and oral instructions.

• Ability to learn, apply and interpret laws, policies, and procedures.

• Must demonstrate sound judgment in evaluating situations and making decisions.

• Ability to maintain effective employee, patient, and public relations.

• Must demonstrate integrity, professionalism, and discretion in handling confidential information.

• Strong understanding of healthcare laws and regulations, including HIPAA and related privacy standards preferred.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Strong written, verbal communication, and organizational skills with high attention to detail and accuracy.

• Proficiency in legal research tools and document management systems.

• Ability to maintain confidentiality and handle sensitive information with discretion.

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT AND WORKING CONDITIONS:

• Requires prolonged periods of sitting and working at a computer.

• Requires the ability to review detailed documents for extended periods.

• Requires planning, organizing, and working on multiple tasks simultaneously.

• Tolerates ambiguity in instructions and work situations.

PERFORMANCE RESPONSIBILITIES:

• Generic Job Functions: See Generic Job Description for Administrative Partner

• Essential Responsibilities and Competencies:

• Legal Support and Contract Management

• Draft, review, and manage contracts, agreements, and legal documents under the supervision of the General Counsel.

• Compose templated or simple agreements and coordinate the organization's contract review process to ensure contracts are reviewed by senior leadership and executed accurately.

• Maintain contract lifecycle management, including tracking, renewals, and document retention.

• Ensure contracts comply with organizational policies and applicable laws and regulations.

• Assist in negotiating contract terms and coordinating with internal stakeholders.

• Prepare legal correspondence independently.

• Regulatory Compliance and Risk Management

• Support compliance with federal and state healthcare laws and regulations, including HIPAA.

• Assist with regulatory audits or inquiries, accreditation reviews, and compliance investigations.

• Maintain and update legal and compliance documentation, policies, and procedures.

• Monitor regulatory changes and support implementation of necessary updates.

• Litigation and Dispute Support

• Assist in managing litigation matters, including document collection, organization, and production.

• Coordinate with external counsel and support case preparation.

• Maintain litigation files, calendars, and deadlines.

• Support responses to subpoenas, claims, and legal inquiries.

• Legal Research and Documentation

• Independently research, compile, and organize confidential information.

• Conduct legal research and prepare summaries, reports, and correspondence.

• Draft internal memoranda, policies, and presentations on legal topics.

• Maintain organized legal files and document management systems.

• Collaboration and Organizational Support

• Collaborate with departments such as compliance, privacy, HR, and risk management on legal matters.

• Provide guidance and support to internal stakeholders on contract and legal processes.

• Promote awareness of legal and compliance standards across the organization.

• Operational Excellence

• Ensure legal processes are efficient, standardized, and well-documented.

• Track and report on legal workload, contract status, and key metrics.

• Support department budgeting and vendor management activities as needed.

• Ensure work tasks are performed according to work plans and within target timelines.

• Perform other duties as assigned.

Date Created: 5/26

Grade: NC-09

FLSA: NE

Cost Center: 8611

Job Qualifications:

PREREQUISITES:

• Associate's degree in Paralegal Studies, Legal Studies, or related field required. Two (2) years of relevant and applicable experience may substitute for the degree requirement.

• Notary license required to obtain within 90 days of hire.

• Minimum of three (3) years of paralegal or equivalent experience required, preferably in healthcare, hospital, or corporate legal environment.

• Paralegal certification (e.g., NALA or equivalent) preferred.

• Experience supporting attorneys in contract review, litigation, or regulatory compliance matters preferred.

• Experience drafting, reviewing, and managing contracts and legal documents preferred. Proficient use of Microsoft Office suite products required.

• Familiarity with SharePoint preferred.