Legal Assistant

Legal Assistant#26-17548

$24.55 - $27.25/hour

Columbus, OH

Onsite

13 weeks

Job Description

Our Client, a Healthcare company, is looking for a Legal Assistant for their Columbus, OH location.

Responsibilities:

Calendaring & executive support:

Manage complex calendars and scheduling for up to five attorneys

Coordinate appointments, meetings, and time-sensitive scheduling priorities

Anticipate attorney and department needs while balancing multiple priorities

Communication management:

Review, organize, and prioritize communications in a timely manner

Answer and direct calls for the Legal Department main line

Prepare, edit, proofread, and format correspondence, presentations, reports, and other documents using Microsoft Office programs

Professionally greet and assist internal and external customers, guests, and vendors

Meeting & event coordination:

Coordinate meeting logistics, invitations, agendas, and materials

Arrange conference rooms, audio/visual support, and catering as needed

Gather and distribute meeting materials

Take and distribute meeting minutes when requested

Administrative & office support:

Provide administrative support to attorneys and additional legal support staff as needed

Assist with department operations, mail distribution, office organization, and supply management

Support maintenance and coordination of office equipment and shared resources

Assist with general office coordination and additional administrative duties as assigned

Fiscal & technology support:

Assist with purchase orders, expense reports, mileage reimbursements, travel-related documentation, and other administrative financial processes as needed

Utilize Microsoft Office applications and learn client Matter Management Platform

Adapt to and support evolving technology and enterprise systems, including Workday and other client platforms

Document & records management:

Maintain paper and electronic files with a high level of confidentiality and organization

Securely manage sensitive and confidential information in accordance with client policies

Organize and retrieve records and departmental information efficiently

Follow client records retention policies and support long-term document storage as appropriate

Service & project support:

Deliver responsive and professional customer service to attorneys, leadership, staff, and visitors

Support departmental projects and assist with additional responsibilities as assigned

Collaborate effectively within a team-oriented environment while exercising sound judgment and discretion

Balance autonomy with teamwork while supporting multiple leaders and priorities

Requirements:

High School Diploma or GED required

3-5 years of progressive office experience or demonstrated related administrative experience required

Prior experience as an Executive Assistant, Administrative Assistant, or similar corporate support role preferred

Experience supporting multiple executives and/or attorneys preferred

Legal administrative experience preferred, but not required

Strong organizational, multitasking, communication, and problem-solving skills

Ability to prioritize work in a fast-paced professional environment

Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint

Professional demeanor with strong attention to detail, discretion, and confidentiality