Trust & Estates Legal Assistant

Trust & Estates Legal Assistant

• Onsite role in Las Vegas-must be able to work in the office Monday-Friday
• Monday-Friday 8am-5pm w/1 hour lunch 12-1pm

Legal Administrative Support

• Manages files, opens new matters as requested by attorney, and maintains all relevant document inclusions for the files
• Printing, assembling client folders and binders
• Ensures that all documents have been proofread, edited, and revised as necessary
• Coordinate attorney calendars, appointments & meetings.

Client & Attorney Support

• Respond to telephone inquiries and client needs with professionalism and efficiency.
• Anticipate attorney needs to support seamless workflow and time management.

Document Handling

• Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
• Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firms quality standards.
• Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.

Billing & Timekeeping

• Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
• Accurately record billable and non-billable time for effective service tracking and reporting.

Communication & Collaboration

• Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
• Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
• Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
• Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.

Independent Work & Time Management

• Work independently with initiative, accountability, and reliability.
• Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards.
• Organize and prioritize assignments effectively, including delegating when appropriate.

Experience and Qualifications:

• At least 3 years of experience as a legal administrative assistant within a small to mid-size law firm, preferably in trusts and estates, private client, or transactional practice .
• Experience with customized estate planning, probate and trust administration
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with document management and timekeeping systems preferred.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor and commitment to client service.
• Ability to handle confidential and sensitive information with discretion.