Legal Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title: Legal Receptionist
Location: Bellevue, WA 98004 (Onsite)
Duration: 3 Month (Temp to perm)
M-F ( 08:00 AM 5:00PM)

Responsibilities

• Provide exceptional customer service in a legal environment to partners, paralegals, and administrative staff.
• Professionally greet all visitors and employees; deliver a warm, polished welcome.
• Schedule and prep meeting rooms with required supplies, beverages, and video conferencing tools.
• Answer incoming calls per firm/Ricoh phone etiquette and maintain professional tone.
• Participate in company and community service events or firm-led initiatives.
• Perform light clerical and administrative duties, including:
  • Document preparation and file/calendar maintenance.
  • Drafting legal correspondence from dictation or draft.
  • Calendar management and deadline tracking.
• Maintain an organized workspace and perform light housekeeping.
• Offer value-added services as approved by supervisor.
• Build and maintain professional relationships with clients and internal staff.
• Familiarize with firm culture, key personnel, and internal expectations.
• Follow visitor and guest security procedures.
• Track staff and attorney availability to manage calls and walk-ins effectively.
• Serve as concierge for guests and staff (local recommendations, directions, etc.).
• Ensure cleanliness and professional appearance of the lobby area.
• Order and organize office and supply room inventory.
• Perform hospitality tasks as needed (coffee, water, catering).
• Take on additional tasks as assigned.

Education:

• High school diploma required; Associate or Bachelors degree preferred.

Experience:

• 2+ years of relevant business/admin experience (preferably in a legal environment).
• Legal document handling or admin support in law firms is a strong plus.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication, organizational, and multitasking skills.
• High attention to detail and proactive attitude.
• Outstanding customer service and professional demeanor.

Other Preferences:

• Notary certification is preferred.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.