Estates & Trusts Paralegal

Job Summary

We are recruiting for an experienced Estates & Trusts Paralegal to join a well-established law firm in Pittsburgh, PA. This direct hire opportunity is ideal for a detail-oriented legal professional with strong hands-on experience in estate planning, probate, and trust administration.

The Estates & Trusts Paralegal will support a busy and respected practice group with meaningful client matters, complex filings, fiduciary accountings, and estate administration responsibilities. This is a strong opportunity for a paralegal who enjoys high-level legal support, client interaction, organized case management, and working closely with attorneys in a professional, team-oriented environment.

This fully on-site role offers stability, a collaborative legal team, supportive leadership, and the opportunity to contribute to sophisticated estates and trusts matters while continuing to build expertise in a specialized practice area.

Key Responsibilities

- Draft and prepare estate planning documents, including wills, revocable trusts, durable powers of attorney, health care proxies, irrevocable life insurance trusts, and related instruments.
- Support estate and trust administration by collecting asset information, preparing inventories, coordinating valuations and appraisals, marshalling assets, and assisting with transfers and distributions.
- Prepare and file probate petitions, Orphans Court documents, accountings, inventories, and other required filings for contested and non-contested matters.
- Conduct legal and factual research related to probate, estate, trust, and tax issues, and summarize findings for attorney review.
- Communicate with clients, beneficiaries, banks, financial institutions, accountants, and other third parties to gather information, coordinate actions, and provide status updates.
- Maintain organized case files, track deadlines, manage calendars, prioritize tasks, and support multiple active matters simultaneously.

Compensation and Benefits

- Salary range: $75,000 to $95,000 per year, commensurate with experience.
- Direct hire opportunity.
- Fully on-site position in Pittsburgh, PA.
- Monday through Friday schedule.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support estate planning, probate, estate administration, and trust administration matters from intake through completion.
- Prepare probate filings, Orphans Court documents, fiduciary accountings, inventories, and related legal documents.
- Coordinate asset collection, valuations, bill payments, distributions, and communications with clients and third parties.
- Assist with preparation of federal and state estate, gift, and fiduciary income tax return materials.

- Paralegal certificate or equivalent professional experience required.
- 6 to 10 years of relevant paralegal experience preferred based on the level of the role.
- Prior hands-on experience in estate planning, estate and trust administration, and/or probate required.
- Strong knowledge of legal document preparation, case file organization, deadline tracking, and matter management.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Exceptional attention to detail, organization, and ability to manage multiple files and competing deadlines.
- Excellent written and verbal communication skills with a professional demeanor when working with attorneys, clients, beneficiaries, and external parties.
- Proactive, team-oriented, forward-thinking, and able to work independently with sound judgment.

Preferred Qualifications

- Familiarity with Orphans Court procedures.
- Litigation support experience related to estates, trusts, probate, or fiduciary matters.
- Experience with legal document management systems.
- Experience assisting with federal and state estate, gift, and fiduciary income tax return preparation materials.