Paralegal with probate

Job Summary

We are seeking an experienced Probate Paralegal for a direct hire opportunity in Tampa, FL. This in-office role is ideal for a detail-oriented legal professional with strong probate, estate administration, and case management experience who enjoys supporting attorneys through complex legal matters from start to finish.

The Probate Paralegal will assist with estate and probate filings, client communication, legal research, document preparation, and case organization. This opportunity offers a collaborative legal services environment with supportive leadership, a professional team culture, and meaningful work that directly supports clients during important estate administration processes.

This is a strong fit for a paralegal who values accuracy, organization, client service, and the opportunity to contribute to a stable legal team with high standards of professionalism.

Key Responsibilities

- Assist attorneys with estate administration and probate matters, including preparing petitions, inventories, accountings, and related court filings.
- Conduct legal research using Westlaw, LexisNexis, and other legal research tools to support probate strategies and compliance requirements.
- Manage and organize case files through document management systems, ensuring records are accurate, complete, and accessible.
- Communicate with clients, beneficiaries, courts, financial institutions, and government agencies to gather information and support estate settlement processes.
- Draft, review, proofread, and revise legal correspondence, probate documents, case summaries, and related materials.
- Track deadlines, coordinate case activity, and help maintain efficient workflows across multiple active estate and probate matters.

Compensation and Benefits

- Salary: $70,000 to $85,000 per year.
- Direct hire opportunity.
- Location: Tampa, FL 33607.
- Work arrangement: In office only, no remote work.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support estate administration and probate case management from initial filings through settlement.
- Prepare and file probate documents, including petitions, inventories, accountings, and related legal forms.
- Conduct legal research and assist attorneys with document review, drafting, and case preparation.
- Coordinate communication with clients, beneficiaries, courts, agencies, and financial institutions.

- 6 to 10 years of paralegal experience, preferably with a focus on probate law, estate administration, or estate planning.
- Strong understanding of estate planning principles, probate procedures, legal case management, and document review requirements.
- Proficiency with legal research platforms such as Westlaw and LexisNexis.
- Experience with PCLaw, iManage, or similar legal practice management and document management systems preferred.
- Strong legal writing, proofreading, transcription, filing, data entry, and administrative support skills.
- Excellent organization, time management, and project management skills with the ability to manage multiple deadlines.
- Professional communication skills, including client interviewing, phone etiquette, confidentiality, and attention to detail.

Preferred Qualifications

- Familiarity with related practice areas such as family law, litigation, securities law, landlord-tenant law, workers' compensation, personal injury, immigration law, environmental law, patent law, tribal law, or UCC law.
- Prior experience supporting attorneys in a fast-paced legal services environment.
- Ability to work independently while contributing to a collaborative team culture.