Senior Paralegal Specialist - Immigration

The Senior Paralegal Specialist-Immigration in the Wolters Kluwer Global Law and Compliance Department (GLCD): i) supports the immigration legal function and Human Resources Department in North America with the execution of immigration documentation, processes, communications, and filings required to enable qualified foreign nationals to be employed by Wolters Kluwer in the United States; ii) supports in-house employment counsel; and iii) provides support for other GLCD projects as needed. The Senior Legal Specialist serves as a primary point of coordination among Human Resources, recruiting, foreign nationals, internal legal stakeholders, and external immigration counsel. The role requires evaluating immigration matters, applying established legal frameworks and internal policies, identifying compliance considerations, and determining the appropriate handling and escalation to the program manager and inhouse counsel. This role also assists the program manager and in-house counsel with other tasks and special projects as needed. Successful candidates will demonstrate the ability to organize, manage, and execute on complex projects. RESPONSIBILITIES Administer and support the Company's U.S. employmentbased immigration legal programs in accordance with applicable laws, regulations, and internal policies. Manage, prepare, and respond to a high volume of immigration filings and communications. Coordinate, prepare, and process nonimmigrant and immigrant visa matters (including H1B, L1, E3, PERM, I140, and I485), and review work product for consistency with Company policies and program objectives. Evaluate nonroutine and complex immigration scenarios by analyzing multiple sources of information (case intake, immigration documentation, policies) to determine and execute the appropriate courses of action. Exercise discretion in managing communications with foreign nationals and internal stakeholders, including determining when matters require escalation to legal counsel. Identify immigration compliance risks and recommend mitigation strategies or process improvements. Support responses to complex Requests for Evidence from USCIS by coordinating factual development, issue analysis, and communications with counsel. Maintain and oversee immigrationrelated systems and records to support compliance, reporting, and audit readiness. Prepare and analyze immigration program reports and metrics to support decisionmaking by legal and HR leadership. Maintain and update immigration procedures, guidance materials, and knowledge resources; communicate regulatory or policy updates to stakeholders. Perform administrative and documentmanagement tasks associated with immigration filings as needed to support program execution. QUALIFICATIONS Bachelor's degree from an accredited college or university. 3+ years experience in legal operations for an immigration services provider, law firm or in-house legal department. Hands-on employment-based immigration preparation experience (work visas, perm, and green cards; H-1B, L-1, etc) Self starter - ability to adapt quickly and manage cases using sound judgement and time management with minimal direction. Experience using and maintaining case management software (ie INSZoom, etc) Deep understanding of legal technology, process management, and knowledge management, preferably in a corporate or law firm environment. Track record of successfully managing and delivering cross-functional projects, from inception to completion. Excellent communication, presentation, and interpersonal skills, with the ability to communicate effectively with various levels of stakeholders, both technical and non-technical. Analytical, organized, and detail-oriented, with the ability to solve problems creatively and efficiently. Demonstrated ability to exercise independent judgment in administering compliancedriven legal programs and resolving nonroutine issues. Ability to assess complex fact patterns, apply established legal frameworks, and determine appropriate courses of action. Experience with H and L nonimmigrant visas and employment based permanent residency processes. Knowledge of immigration law and regulations in North America Paralegal certificate from an accredited college or university, a plus. TRAVEL REQUIREMENTS: N/A The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities and requirements. Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know younot a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process. Compensation: $102,600.00 - $179,250.00 USD This role is eligible for Bonus. Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process. Additional Information: Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request. If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We're innovators with impact. We provide expert software and information solutions that the world's leading professionals rely on, in the moments that matter most. You'll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong. Wolters Kluwer reported 2025 annual revenues of 6.1 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide. Our customers work in industries that impact the lives of millions of people every single day. Our mission is to empower our professional customers with the AI-powered solutions they need to make critical decisions, achieve successful outcomes, and increase productivity. We deliver trusted, AI-powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert-validated insights, automate workflows, and drive better outcomes. Today, nearly 70% of our digital revenues come from AI-powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains. We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud-based, AI-powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact when it matters most, especially in high-stakes environments where accuracy and trust are essential. With a nearly 190-year legacy, Wolters Kluwer continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, make smarter decisions, and deliver better outcomes. For more information about our solutions and organization, visit www.wolterskluwer.com, or follow us on LinkedIn, Instagram and Facebook. Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce - one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At Wolters Kluwer, you'll feel valued for your contributions, and you'll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. Our global Together we thrive well-being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well-being. That commitment has been recognized externally through Ragan's Top Places to Work for Employee Wellbeing: Large Organization in 2024. More recently, Wolters Kluwer was recognized by Forbes as one of America's Best Large Employers 2026 and America's Best Employers for Engineers 2026. In 2025, Wolters Kluwer was also recognized by Forbes as one of America's Best Employers for Women. To ensure we continue to drive innovation that enables us to develop products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing forward insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. 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