Law Office Assistant 1 (PCN 031352 & PCN 031270)

State of Alaska
Juneau, Alaska
Full Time

Email Address

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What You Will Be Doing:

The Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Anchorage District Attorneys Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Our Mission, Values, and Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

You will have an opportunity to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. People who succeed and thrive in our office are those who can be reliable and present each day to work alongside their assigned attorneys to tackle their various deadlines and legal puzzles.
This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.
You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

The Anchorage District Attorney's Office is located at 310 K St. The office environment is friendly, fast-paced, and never boring. In our office, you can become a leader, work as part of a team; work in one or more areas of law and build your office and computer skills.

Who We Are Looking For:

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations

Minimum Qualifications

PI01A1 Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associates degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement. Additional Required Information

**NOTE: PLEASE

READ THE FOLLOWING CAREFULLY**

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required. The incumbent will be required to obtain APSIN access, which will be done through the office. Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

IF SELECTED FOR AN INTERVIEW , the applicant must provide the following:

A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify education, if using to meet minimum qualification
List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

EDUCATION

verify education is being used to meet and/or support the required minimum

qualifications/competencies, you must fill in the Education section of the

application If you have not obtained a degree, please indicate the number

of units completed Copies of transcripts are required to verify

educational credentials used to meet or support the minimum

qualifications/competencies for a position and are required with each

application (Unofficial is okay; please ensure the institution/URL name

is listed on the transcripts) Transcripts can be attached at the time of

application or provided at the time of interview; if not, transcripts will be

required before employment.

SPECIAL INSTRUCTIONS FOR

FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your

responsibility to provide such evidence when applying. The omission of the required documentation listed

will result in an incomplete application, and you will not receive further

consideration.

WORK EXPERIENCE

When

using work experience not documented in your application, please provide the

employer's name, job title, employment dates, and whether you worked full-time

or part-time Applications will be reviewed to determine if the responses are

supported and if minimum qualifications are met Work experience needed to meet

the minimum qualifications must be documented in the application If the

application does not support minimum qualifications, the applicant may not

advance to the interview and selection phase of the recruitment A resume will not be

used to determine that minimum qualifications have been met for the position

you are applying for.

If you

have currently or previously been appointed to a flexibly staffed position,

please ensure your work experience within a flexibly staffed position indicates

the actual dates employed at each level Ensure your time and any

subsequent flex promotion(s) are documented as a separate position This

is required as minimum qualifications require experience at a particular level

in which the lower level may not be considered If this information is not

accurately reflected in your application, this may cause the processing of your

application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an

alternative to filling out the application. Noting "see resume

or CV" or any similar response on any portion of your application may lead

to a determination that your application is incomplete and removal from

consideration for this job posting.

The

State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES

This

recruitment may be used for more than one (1) vacancy. The applicant pool

acquired during this recruitment may be used for future vacancies for up to

ninety (90) days after this recruitment closes. Interested applicants are

encouraged to apply to each recruitment notice to ensure consideration for all

vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:

NOTICE

Questions regarding the application process can be directed

to the Workplace Alaska hotline at ... (toll-free) or (907) 465-

4095. If you choose to

be contacted by email, please ensure that your email address is correct on

your application and that your spam filter will permit emails from the

'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at .

EEO STATEMENT

The

State of Alaska complies with Title I of the Americans with Disabilities Act

(ADA). Individuals with disabilities who require accommodations, auxiliary

aids, or services, or alternative communication formats, please call