Probate Paralegal / Legal Assistant

Job Summary

We are seeking an experienced Probate Paralegal / Legal Assistant for a direct hire opportunity in Tampa, FL supporting attorneys with probate, estate administration, and estate planning matters for high-net-worth clients. This fully on-site role is ideal for a detail-oriented legal professional who thrives in a fast-paced, client-focused legal services environment.

The Probate Paralegal / Legal Assistant will play a key role in managing complex estate workflows, preparing legal documents, coordinating with courts and financial institutions, and supporting attorneys throughout all phases of probate and estate administration. This opportunity offers stability, meaningful legal work, and the chance to work closely with experienced attorneys in a professional, collaborative setting that values accuracy, confidentiality, teamwork, and responsive client service.

Key Responsibilities

- Assist attorneys with probate and estate administration matters, including petitions, inventories, accountings, and related court filings.
- Draft, prepare, review, and organize legal documents related to probate, estate administration, and estate planning.
- Communicate professionally with clients, beneficiaries, courts, financial institutions, and outside stakeholders.
- Conduct legal research using tools such as Westlaw and LexisNexis to support case preparation and attorney requests.
- Maintain organized case files through document management systems while tracking deadlines, filings, and case activity.
- Interview clients and gather detailed information needed for estate administration and related legal matters.

Compensation and Benefits

- Salary range: $65,000 to $80,000 per year.
- Job type: Direct hire.
- Work arrangement: Fully on-site in Tampa, FL.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support attorneys with probate, estate administration, and related estate planning matters.
- Prepare petitions, inventories, accountings, legal correspondence, and estate-related documentation.
- Coordinate client communications, court filings, deadlines, and case file organization.
- Conduct legal research and assist with complex legal workflows involving high-net-worth clients.

- 6 to 10 years of legal experience required, with strong probate, estate administration, estate planning, or closely related practice area experience.
- Strong understanding of probate procedures, estate administration processes, court filings, and legal documentation.
- Experience using legal research platforms such as Westlaw and LexisNexis.
- Proficiency with document management systems and organized electronic and physical file maintenance.
- Excellent written and verbal communication skills, including professional client interaction.
- Strong attention to detail, discretion, confidentiality, and the ability to manage multiple active matters in a fast-paced legal environment.

Preferred Qualifications

- 10 to 15+ years of experience supporting attorneys in probate, estate planning, estate administration, or related legal practice areas.
- Experience working with high-net-worth clients and complex estate matters.
- Prior experience coordinating with courts, financial institutions, beneficiaries, and external advisors.
- Strong ability to work independently while supporting attorneys and collaborating with a legal team.