Executive Assistant/Legal Assistant

Agency Dept of Administration Division Secretary's Office Job Classification Title Executive Assistant I (S) Position Number 65024697 Grade NC11 About Us The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved. Description of Work This position provides high level administrative, operational, and coordination support to the Department's Executive Leadership Team and the Office of General Counsel, ensuring smooth executive operations and effective management of administrative processes. Serving as a central point of contact, the role oversees complex executive support functions, including calendar management, meeting preparation, travel coordination, event logistics, and communication with internal and external stakeholders. The employee independently screens and prioritizes calls, emails, visitors, and inquiriesoften involving confidential or sensitive mattersand prepares clear, well organized executive correspondence and documentation such as memos, letters, agendas, and reports. Acting as an interdepartmental liaison, the position supports communication between leadership, legal staff, and DOA divisions on administrative inquiries and documentation needs. The role also assists with fiscal processes such as travel authorizations, reimbursements, invoices, and direct pay requests, and contributes to departmental engagement initiatives including employee committees and statewide campaigns. Through strong judgment, professionalism, and attention to detail, the employee ensures that executive and administrative operations run efficiently, deadlines are met, and leadership is equipped with the information and support necessary to advance departmental priorities. This position reports to the General Counsel but provides general support to Secretary and leaders in the Executive Suit. Responsibilities include but are not limited to: Key Responsibilities: Supports the Department's Executive Leadership Team and the Office of General Counsel, ensuring smooth executive operations and effective management of administrative processes. Performs essential administrative and compliance duties, including formatting and organizing legal documents to ensure accuracy, consistency, and adherence to agency standards. Assists with fiscal processes such as travel authorizations, reimbursements, invoices, and direct pay requests, and contributes to departmental engagement initiatives including employee committees and statewide campaigns. Assists with the Boards and Commissions under NCDOA in document/material preparation., logistics, planning, etc. Assists with ethics compliance by monitoring required State Ethics Act filings, training deadlines, and maintaining the agency Gift Tracker. Oversee the NC State Clearinghouse submissions and help maintain organized electronic and physical legal files in accordance with DOA's records and retention requirements. Serves as a liaison to the State Archives and assists with retention and compliance activities under the Chief Records Retention Officer. Works with the paralegal and public records team, the employee helps facilitate public records request responses, including document collection and redaction under attorney supervision. Responsible for coordinating with DOA divisions on document requests and compliance matters, and tracking deadlines for contract reviews, case related timelines, and other time sensitive administrative activities. This position is located at: 325 N Salisbury Street Raleigh, NC 27699-1322 Knowledge Skills and Abilities/Management Preferences THIS IS A REPOST. PREVIOUS APPLICANTS ARE STILL BEING CONSIDERED AND DO NOT NEED TO REAPPLY. This posting will close at 11:59pm the night before the end date. MAX SALARY FOR THIS POSITION: $60,141 Recruitment Range: $45,431-$60,141 NOTE: "See Resume" is not acceptable to show work history. Management Preferences: Considerable knowledge and abilities to apply administrative and legal program knowledge in performance of administrative support tasks. Must be able to identify and understand issues, problems, and opportunities by determining proper courses of action and appropriate solutions to problems. Must be able to clearly communicate and present ideas effectively in written form; ability to edit, organize, interpret, and structure content to meet executive staff business needs. Must display excellent skills towards the application of data research knowledge and content analysis to effectively review and organize legal and administrative documents. Exercise sound judgment in planning, prioritizing tasks, and building positive relationships across all organizational levels Employment Incentives with NC State Government We value our employees and offer a variety of competitive and family-friendly benefits including: 12 annual paid holidays Health Insurance and Supplemental Benefits including Dental and Vision. NC State Retirement Plan Click more about employee perks and benefits at Contact NCDOA and follow us on social media at SUPPLEMENTAL AND CONTACT INFORMATION: ** PLEASE SUBMIT YOUR APPLICATION ON-LINE USING THIS WEBSITE ** All applicants must complete and submit a state application for employment using the new Workday Online Job Application System for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resumes on application form) WILL NOT be used for screening for qualifying credit. Please make sure you complete the application in full. "See Resume" or "See Attachment" will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted but not used in screening for qualifying credit. Applicants are required to scan and attach a copy of their DD-214 (Form 4) or discharge orders if they wish to obtain veterans preference. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application. If there are any questions about this posting, other than your application status, please contact the DOA Human Resources Office. CONTACT INFORMATION NC Department of Administration Human Resources Management Office Attn: Human Resources Specialist 325 N Salisbury Street Raleigh, NC 27699-1322 Phone: ... Minimum Education and Experience Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible legal/administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible legal/administrative/office management experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Lauren Michelle Scott Recruiter Email: ... North Carolina State Government is one of the state's largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. 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