Paralegal/ Assistant Manager, Builder Team

Job Title: Assistant Manager, Builder Team

Location: Georgia (In-Office) Perimeter Location Practice Area: Real Estate Law Residential New Construction & Commercial Transactions

Position Overview

We are seeking a highly organized, proactive Assistant Manager to help support operations at our fast-growing real estate law firm. This role is critical to keeping our team aligned, responsive, and efficient in a high-volume environment. The Assistant Manager will serve as a central point of coordination between internal team members, selling agents, and clients, while also assisting management with ensuring workflows, reporting, and post-closing processes are completed accurately and on time.

This is an excellent opportunity for someone who thrives in a fast-paced setting, enjoys problem-solving, and wants to grow with their team.

Key Responsibilities

Must have residential real estate experience!

Team & Workflow Management

Keep team tasks updated and on track across all active files

Monitor deadlines, coverage needs, and workload distribution

Proactively follow up with team members to ensure timely completion of assigned tasks

Assist with identifying bottlenecks and improving internal processes

Agent & Client Outreach

Coordinate and assist with selling agent outreach and communication

Handle customer/client outreach as needed to support transactions

Serve as a professional point of contact to ensure smooth communication and follow-through

Coverage & Scheduling

Assist with coverage planning for closing volume, staff availability, and workflow demands

Help ensure adequate support during high-volume periods

Post-Closing & Quality Control

Track feedback and report trends or issues to management

Assist with post-closing follow-ups as needed

Reporting & Administrative Support

Pull and prepare reports related to production, performance, and workflow

Maintain organized records and tracking systems

Support management with data, summaries, and operational insights

Qualifications & Skills

Prior experience in real estate ideally with builder clients

Exceptional organizational and time-management skills

Ability to manage multiple priorities in a fast-paced setting

Strong communication skills (written and verbal)

Comfortable with reporting, task management systems, and follow-ups

Detail-oriented with a proactive, problem-solving mindset

Professional, client-focused demeanor

Strong experience with Microsoft Excel and PowerPoint