Legal Administrative Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the HCLS Intellectual Property Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction. Essential Duties and Responsibilities: Perform routine administrative tasks for attorneys and other timekeepers. Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks. Process expense reimbursement requests and process invoices in a timely manner. Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards. Liaise with administrative departments to coordinate all aspects of workflow support for attorneys. Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance. Provide coverage for phone contacts and routing of voice mail messages. Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings. Arrange domestic and international travel and create and submit related expense reports. Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks. Provide overflow assistance to administrative legal support team. Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust. Knowledge, Skills, and Abilities: Demonstrate a willingness to learn and develop skills as an independent thinker. Demonstrate a "can do" attitude and initiative to assist on a variety of projects. Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors. Ability to manage multiple projects in a deadline-driven environment. Ability to communicate effectively, both verbal and written. Exceptional proof-reading skills with a high level of accuracy and attention to detail. Ability to maintain the confidentiality of attorney and client information. Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint. Education and/or Experience: Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position. Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at .... Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience. Hiring Salary Range: $40,000.00 - $60,000.00 About Us Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.