Document Archivist ( Remote )

Job Overview:

The Document Archivist at iPaladin will be responsible for accessing, reviewing, categorizing, and archiving client legal documents with precision and accuracy. This role requires a meticulous attention to detail and a strong understanding of library science principles to ensure that each document is appropriately classified and stored within iPaladin’s digital systems.

Responsibilities and Duties:

Document Review and Classification:  Review each client document to determine its subject matter, category, and effective date. Employ a systematic approach to ensure documents are classified documents according to iPaladin’s organizational standards.

Quality Control:  Regularly review the archived  documents to ensure consistency and adherence to company’s quality standards.  Address any discrepancies and implement corrective measure.

Collaboration and Communication:  Work closely with our Director of Professional Services to ensure that the document management system meets the needs of the clients.

Training and Compliance: Stay informed about the latest developments in company and client document management preferences. Participate actively in training sessions to improve skills and ensure compliance with evolving standards.

Reporting: Generate and submit regular reports detailing metrics such as number of documents reviewed and archived.  Highlight any issues and suggest potential improvements to the document management process.

Qualifications:

• Must have experience working with legal documentation and contracts.
• Proven experience in legal document management, archival science, or a similar role.
• Exceptional attention to detail and high level of organizational skill.
• Excellent analytical and problem-solving abilities.
• Proficiency in using digital systems.
• Ability to handle confidential and sensitive information with discretion.
• Strong communication and interpersonal skills.

Physical Requirements:

• Ability to sit and use a computer for extended periods.

Working Conditions:

• This is a contract, remote work position requiring ability to work independently.
• Must have reliable high-speed internet access.
• Standard office hours apply, with flexibility to work additional hours as needed to meet project deadlines.