Job ID: 105539194

Job Summary
Employment Type
Full Time
Years Experience
5 - 10 years
Job Description

Job Summary:

The Office Administrative Manager (“OAM”) oversees and is responsible for the administrative staff within their office which includes interviewing, hiring and training, managing performance issues and providing supervision and leadership to members of their local office.  The OAM may also be responsible for providing high level administrative and practice support to 1-3 recruiters. 

 

Essential Functions:

  • Handle all local office operations.

  • Lead local administrative hiring efforts.
  • Facilitate new hire paperwork for all office hires including I-9, first day paperwork and first day agenda.

  • Training of new employees and recruiters.

  • Liaise with building management.
  • Facilitate coordination of local events.

    Assist recruiters throughout the search process, from beginning to end.

    Provide advanced research for search process.

  • Project management: various lists, DB projects.

  • Make travel arrangements, prepare expense reports, make/maintain client and candidate files.

 

Supervisory or Management Responsibility:

  • Mentor, coach, train, supervise office staff. 
  • Manage conflict resolution.
  • Host administrative staff meetings and conduct one-on-ones.
  • Approve time sheets/payroll.
  • Appraise performance and conduct performance reviews.

 

Budget Responsibility:

  • Can approve up to $2,000 of unbudgeted non-routine expenditures
  • Can approve up to $5,000 of budgeted costs
  • pCard Responsibility

 

Decision Making Level:

  • Works with Regional Operations Manager and National Operations Manager to create a strategic plan, setting goals and expectations for the Administrative team in their office.

  • Actively creates and improves processes that impact revenue, involving team members throughout the creative process.

  • Considers the outcome of decisions, anticipates reactions, and effectively leads their team through change.

     

 

Minimum Education and/or Experience:

  • College graduate preferred

  • High level of administrative and management experience including: either 10+ years’ experience or 4+ years’ experience with MLA/AP.

 

Requisite Abilities and/or Skills:

  • Able to supervise mid-level and entry level staff.
  • Maintain a positive, motivational work environment.
  • Initiative to develop new procedures/improve current operations.
  • Independent thinker, ability to problem-solve.

  • Strong attention to detail.

  • Excellent written and oral communications skills.

  • Maintain MLA Confidentiality: Safeguard and keep confidential any information, observations, and viewpoints regarding candidates and MLA and client business.

  • Demonstrate utmost professional and ethical conduct.

     

    Core Competencies:

    Peer relationships

    Interpersonal skills

    Communication

    Drive change

    Drive for results

    Manage purpose & vision

    Customer focus

    Strategic thinking

    Decision quality

    Business acumen

    EQ

    Self development

    Self awareness

     

     

    Management Competencies:

    Performance management

    Hiring & staffing

    Developing others

    Building effective teams

     

    Special Requirements of the job:

    None

     

     

Disclaimer: The above statements are intended to describe the essential job functions, general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
 

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COMPANY OVERVIEW

Major, Lindsey & Africa

Knowledgeable. Reliable. Aware. Experienced. Trusted. Dedicated. Major, Lindsey & Africa stands alone when it comes to legal talent management. Founded in 1982, we built our firm on our passion to help corporate legal departments and law firms build great teams and lawyers and legal professionals follow their career aspirations. Today, we...
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